SolomonHolmes is an “accountable institution” in terms of the Financial Intelligence Centre Act (“FICA”). It is a legal requirement for accountable institutions to comply with FICA in order to deter, identify and report money laundering, terrorist and proliferation financing. To achieve this, the FICA requires accountable institutions to fulfil various obligations including:
- to establish and verify the identity of our clients;
- to keep records of business relations and transactions;
- to report receipts of cash above a prescribed amount to the Financial Intelligence Centre;
- to report suspicious transactions to the Financial Intelligence Centre;
- to implement internal rules consistent with our obligations under FICA;
- To offer compulsory FICA training to all our employees; and
- to appoint a compliance officer.
We request your assistance in complying with our obligations in terms of FICA. Whilst we appreciate that the identification and verification process is not convenient for our clients, we are not permitted to act on behalf of a client unless the prescribed steps have been taken to identify and verify the identity of our clients.
We may refuse to accept an instruction from a client until such time as the prescribed information and documents have been provided to us.
Note that all documentation provided must be either:
- an original, or
- a copy of the original document sighted by a SolomonHolmes employee, or
- a copy of the original document certified by an independent Commissioner of Oaths.
The following information is required to establish and verify your identify:
FICA COMPLIANCE FOR:
Individual
| Information required | Documentation required |
| Full Names | Identity Document (for example, passport, driver’s licence, temporary identify document, smart identity card) |
| Residential physical address | Proof of residential address, not older than 3 months (for example, utility bill, bank statement, valid lease agreement, municipal rates and taxes invoice) |
Individual (Foreign National)
| Information required | Documentation required |
| Full Names | Passport, asylum seeker, refugee permit or work permit |
| Residential physical Address | Proof of residential address, not older than 3 months (for example, utility bill, bank statement, valid lease agreement, municipal rates and taxes invoice) |
South African Company (excluding public companies)
| Information required | Documentation required |
| Registered Name & Numbe | CM documents • Certification of Incorporation (CM1); • Memorandum of Incorporation (CM2); & • Any other forms amending Company information, as applicable (for example, certificate of change of name of Company (CM9)) OR COR documents |
| Registered Address | CM documents
Notice of Registered Office & Postal Address (CM22) OR COR documents Notice of Change of Registered Address (CoR21.1), if applicable |
| Trading/Operating Name (only required if different from registered name) | Independent documentary evidence reflecting the business / trading name (for example, letterhead, proof of address, business invoice) |
| Operating Address (only required if different from registered address) | Recent documentary evidence of the operating address, not older than 3 months (for example, utility bill, bank statement, valid lease agreement, municipal rates and taxes invoice) |
In addition to the above, the identity of the parties that are “related to” the Company:
| Information required | Documentation required |
| Shareholders holding 25% or more of voting rights at a General Meeting of the Company: | |
| Full Names Current Residential (Physical) Address Contact Details (If a Shareholder is an entity, please refer to the relevant entity type for details of information and documentation required for verification) | Documentary evidence of shareholding (for example, share certificate, shareholders register, letter from Company secretary / auditor confirming shareholding)
AND For South African residents: For foreign residents: |
| The person who exercises executive control over the Company (e.g. Managing Director or CEO): | |
| Full Names | For South African residents: Identity Document (for example, passport, driver’s licence, temporary identify document, smart identity card)For foreign residents: Passport, asylum seeker, refugee permit or work permit |
| Each person authorised to establish a relationship or transact on behalf of the Company: | |
| Full Name | Documentary evidence authorising the person to act on behalf of the Company (for example, resolution, mandate or minutes)
AND For South African residents: For foreign residents: |
South African (Public Company)
| Identity information | Documentation required |
| Registered Name & Number & Address Name of exchange on which entity is listed and listing status | Proof of listing on relevant securities/stock exchange – either official documentation or printout/electronic import from exchange website |
| Trading/Operating Name (only if different from registered name) | Recent documentary evidence of the operating address, not older than 3 months (for example, utility bill, bank statement, valid lease agreement, municipal rates and taxes invoice) |
In addition to the above, the identity of the parties that are “related to” the Public Company:
| Information required | Documentation required |
| Any person with the authority to act on behalf of the Public Company | |
| Full Names | Documentary evidence authorising the person to act on behalf of the Company (for example, resolution, mandate or minutes)
AND For South African residents: For foreign residents: |
Foreign Company (excluding Public Companies)
| Identity Information | Documentation Required |
| Registered Name & Number & Address |
|
| Trading/Operating Name (only if different from registered name) | Independent documentary evidence reflecting the Business / Trading Name (for example, letterhead, proof of address, business invoice) |
| Operating Address (only if different from registered address) | Recent documentary evidence of the operating address, not older than 3 months (for example, utility bill, bank statement, valid lease agreement, municipal rates and taxes invoice etc) |
| Head Office Address (only if different from registered/operating address) | Recent documentary evidence of the head office address, not older than 3 months (for example, utility bill, bank statement, valid lease agreement, municipal rates and taxes invoice) |
In addition to the above, the identity of the parties that are “related to” the Foreign Company:
| Information required | Documentation required |
| Shareholders holding 25% or more of voting rights at a General Meeting of the Foreign Company: | |
| Full Name (If a Shareholder is an entity, please refer to the relevant entity type for details of information and documentation required for verification) | Documentary evidence of shareholding (for example, share certificate, shareholders register, letter from company secretary / auditor confirming shareholding)
AND For South African residents: For foreign residents: |
| The person who exercises executive control over the Foreign Company (e.g. Managing Director or CEO): | |
| Full Names | For South African residents: Identity Document (for example, passport, driver’s licence, temporary identify document, smart identity card)For foreign residents: Passport, asylum seeker, refugee permit or work permit |
| Each person authorised to establish a relationship or transact on behalf of the Foreign Company: | |
| Full Name | Documentary evidence authorising the person to act on behalf of the Company (for example, resolution, mandate or minutes)
AND For South African residents: For foreign residents: |
Sole Proprietor
| Identity information | Documentation required |
| Business/Trading Name | Independent documentary evidence reflecting the Business / Trading Name (for example, letterhead, proof of address, business invoice) |
| Business/Trading Address | Recent documentary evidence of the business / trading address, not older than 3 months (for example, utility bill, bank statement, valid lease agreement, municipal rates and taxes invoice) |
In addition to the above, the identity of the parties that are “related to” the Sole Proprietor:
| Information required | Documentation required |
| Full Name | For South African residents: Identity Document (for example, passport, driver’s licence, temporary identify document, smart identity card)For foreign residents: Passport, asylum seeker, refugee permit or work permit AND Recent documentary evidence of the physical address, not older than 3 months (for example, utility bill, bank statement, valid lease agreement, municipal rates and taxes invoice) |
| Each person authorised to establish a relationship or transact on behalf of the Sole Proprietorship | |
| Full Name | Documentary evidence authorising the person to act on behalf of the business (for example, mandate)
AND For South African residents: For foreign residents: |
Partnerships
| Identity information | Documentation required |
| Operating Name Names of all partners in the Partnership (including silent partners, every member if the partnershipen commandite, an anonymous partnership or any similar partnership) | Partnership Agreement If no Partnership Agreement exists, a letter signed by all the partners confirming that no written partnership agreement exists and identifying:
|
| Business/Operating Address | Recent documentary evidence of the business/operating address, not older than 3 months (for example, utility bill, bank statement, valid lease agreement, municipal rates and taxes invoice) |
In addition to the above, the identity of the parties that are “related to” the Partnership:
| Information required | Documentation required |
| For all Partners: | |
| Full Name (If a partner is an entity, please refer to the relevant entity type for details of information and documentation required) | For South African residents: Identity Document (for example, passport, driver’s licence, temporary identify document, smart identity card)For foreign residents: Passport, asylum seeker, refugee permit or work permit |
| The person who exercises executive control over the partnership: | |
| Full Name | For South African residents: Identity Document (for example, passport, driver’s licence, temporary identify document, smart identity card)For foreign residents: Passport, asylum seeker, refugee permit or work permit |
| Each person authorised to establish a relationship or transact on behalf of the partnership: | |
| Full Names | Documentary evidence authorising the person to act on behalf of the partnership (for example, mandate or minutes)
AND For South African residents: For foreign residents: |
Close Corporations
| Identity information | Documentation required |
| Registered Name & Number & Address Names of all Members of the CC | Founding Statement and Certificate of Incorporation (CK1)
OR Amended Founding Statement (CK2) Amended Founding Statement in respect of Accounting Officer and Addresses (CK2A), as applicable |
| Trading Name (only if different from registered name) | Independent documentary evidence reflecting the Business / Trading Name (for example, letterhead, proof of address, business invoice) |
| Business/Operating Address (only if different from registered address) | Recent documentary evidence of the business/operating address not older than 3 months (for example, utility bill, bank statement, valid lease agreement, municipal rates and taxes invoice etc) |
| Head Office Address (only if different from registered/ operating address) | Recent documentary evidence of the head office address, not older than 3 months (for example, utility bill, bank statement, valid lease agreement, municipal rates and taxes invoice) |
In addition to the above, the identity of the parties that are “related to” the CC:
| Information required | Documentation required |
| All members of the CC: | |
| Full Names (If a partner is an entity, please refer to the relevant entity type for details of information and documentation required for verification) | For South African residents: Identity Document (for example, passport, driver’s licence, temporary identify document, smart identity card)For foreign residents: Passport, asylum seeker, refugee permit or work permit |
| The person who exercises executive control over the CC (if not a member): | |
| Full Name | For South African residents: Identity Document (for example, passport, driver’s licence, temporary identify document, smart identity card)For foreign residents: Passport, asylum seeker, refugee permit or work permit |
| Each person authorised to establish a relationship or transact on behalf of the CC: | |
| Full Name | Documentary evidence authorising the person to act on behalf of the CC (for example, resolution, mandate or minutes)
AND For South African residents: For foreign residents: |
Trusts
| Identity information | Documentation required |
| Name of Trust Address of the Master of the High Court where trust is registered, as applicable | Trust Deed Letter/s of Authority issued by the Master of the High Court to each trustee (or equivalent authorisation document as applicable in other jurisdictions). |
Other Legal Entities
| Identity information | Documentation required |
| Full Name | Constitution
OR other Founding Document in terms of which the entity is established |
| Head Office Address | Recent documentary evidence of the head office address, not older than 3 months (for example, utility bill, bank statement, valid lease agreement, municipal rates and taxes invoice) |
In addition to the above, the identity of the parties that are “related to” the legal entity:
| Information required | Documentation required |
| Each person authorised to establish a relationship or transact on behalf of the legal entity: | |
| Full Name | Documentary evidence authorising the person to act on behalf of the entity (for example, resolution, mandate or minutes)
AND For South African residents: For foreign residents: |